Being productive is an interesting mix of making a list and holding yourself accountable!
Ways to increase productivity
To-do lists are a great way to keep your tasks straight. The problem is that they often become an unimaginable garbage can where you purge all of the things that you need or want to work on the coming century. If you make some very simple changes to how you manage that list of things to get done, you can increase productivity tenfold and stay motivated.
Create a Legitimate To-Do List
If you keep a long and bulleted list of the things you are working on, you’re not being as productive as you could. A good to-do list isn’t just about keeping running tabs on everything you need to complete today / in a week / in a month, a good to-do list will lay out those tasks in a manner that you can respond to. Your to-do list should be arranged in short lists of actionable items. This means that lists need to focus on not what you have to do, but what you can accomplish short term to reach those long term goals.
Find Better Ways to Communicate
Communication mediums like IM and email are great for interactions between one or two other people who need to speak briefly about a quick couple of changes. When it comes to assigning tasks and responsibilities, we’ve found that these are not effective ways to communicate to-do’s or updated files. Inevitable, someone will delete the message or will fail to work off the most updated spreadsheet of presentation. Sign up for a toll-free conference call provider and set up online project management services. You need to have a better way to share information and documents with your team, rather than using email as your storage system.
Have a Plan for Downtime
The fact of the matter is that technology is not completely failure proof. To make the assumption that you’ll never experience a problem with your internet connect, that your cell phone will always have service, or that you email provider will never have a server failure, is dangerous to your business. Ask yourself if you have a plan for communication when Murphy’s Law shows up. You need to consider all of the possibilities of a failure of communication services in order to minimize your collateral damage.
Getting more organized in the hopes of being productive is a great start, but if you just throw all the tasks in your head down onto pieces of paper, you’re just transferring your storage place and not taking steps to get these things done.