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Rocketboard: All Purpose Remote Collaboration Whiteboard

When you work in a company and you are part of a team, one of the most important things is collaboration. Without actually collaborating with team members you simply can’t create the best product on the market. Collaboration works because each member brings his unique perspective and ideas in order to provide something helpful for the overall project.

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4 Steps to Nail a Job Interview via Video Conference

For those looking for jobs nowadays, you might be surprised to know that your interviews may not be in the traditional face-to-face form. These days, more companies are adopting the virtual interviews approach. Usually the interviews take the form of video calls on Vidyo, Skype or other apps. As of 2013, more than 49% of interviews for many positions from senior executive to entry-level jobs were carried out via video conference as opposed to 10% in 2010, and chances are that even more interviews will be carried out using such technologies in the future.

Web Conferencing – a New Mean of Training

Among many influential tools that could be used in an online learning or training is Web Conferencing. Web conferencing offers online training participants easier and convenient access also known as e-learning or TeleEducation.  In addition, it is much more cost-effective, faster and better. Web conferencing is becoming a popular means of providing training, the benefits are astounding, and here are some of the reasons why.

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Photo by Steve Garfield

  1. Convenient

    If you are an employee, attending seminars or trainings can be quite a daunting task. But with web conferencing you have the chance to learn from your own workplace, home or even on the road at your won flexible time. No matter where you are web conferencing can function for you.  Another scenario, if one participant got sick, there is no need for the training program to be cancel or delay. With web conferencing you can still be able to reach one other (trainees and trainer) and proceed with the program.

  2. Fast and Easy

    Sharing knowledge can be done with just a few mouse clicks and maybe a registration. But other than that, no need for any other complex steps. In addition, web conferencing allow any number of trainees to learn all in one time.

  3. Fun

    Lectures are enhanced. Forget about the wide screen projectors. There are various VoIP provider, desktop applications and internet tools that made interaction much more interesting. One can make revision and commentaries on every file types that flash on screen. Trainees or trainer can edit and draw on a document visible in their computer screens through the use of annotation tools. Desktop sharing applications can also be used to share resources that are pulled from the worldwide web. You can learn from other video presentations (if video conferencing functions are included), downloadable files, and the like to stimulate the discussion further.

  4. Friendly and Easy to use

    Just open your computer and connect to internet, participants are up and you can start learning. Survey also says that people can communicate more through web conferences than personally. Mainly because other people are shy to talk in person but in web conferences they can show their true self.

  5. Affordable

    According to a survey, it is 93% cheaper than instructor-led courses. Of course it is. Online training doesn’t cost a classroom, it doesn’t cost electricity, you can learn/teach at the comfort of your own houses.

Regardless of how gifted an individual is, he or she should still need to undergone generous amount of training so as to fit for a certain occupation. Specialized fields such as information technology and healthcare are vital in today’s living, and they require a standard of performance to sustain their proficiency. Aside from that, training empowers the workers to work in agreement to the mission and the vision that the company takes after. Without unified objectives, the company will have no clear heading to pursue and thus no end of the line to arrive at. With Web conferencing all these can be done without the worry about the location, budget and availability of an individual.

5 Business Ideas That Enable Working From Home

For the last couple of years, the internet has provided opportunities for people to work not only in the offices but also in their homes. This is through “working from home” business that is currently popular among many people in the world because of the numerous business ideas possible through it. So, what are examples of business ideas that enables people to work from home?

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Example of a home office setup (Photo: Kevin Shorter)

1. Working from Home – Freelance

Freelancing is one of the home based business idea that will enable you to work from home while providing services to the rest of the world population. Currently numerous websites offer online businesses that make a good business idea once implemented. This will let you work from home at the same time enhances create jobs to other people whom you hire to assist in your everyday chores.

2. Academic Assistance

TeleEducation – Internet technology has enhanced the process of education by enlarging the accessibility of these services. This is a great work from home business opportunity. Through video conferencing services, you will be able to tutor thousands of students that need tutoring services through internet in your home. Many people are currently using this new business opportunity to earn amazing amounts of money. This has allowed people working from home without the need of travelling to these academic institutions.

3. Medical Services

TeleHealth – Provision of medical advisory services is another idea to work from home business especially if you have a medical background. Instead of seeking to work in a hospital, you can subdivide your house to medical room where you offer services to clients that are indeed of medical services. This will not only create huge amounts of dollars but also create jobs for those people who will help you conduct the services. In addition, you can also offer virtual medical assistance through the internet where you help even those people beyond your geographical reach.

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An example TeleHealth setup with Polycom equipment (Photo: USDAgov)

4. Online Office Virtual Assistance

The internet also offers another amazing opportunity to provide virtual assistance especially in office functions. Through the internet, at your home, you can find a job as an office assistant. This will enable you to exercise any delegated office job such as answering of mails, drafting letters as well as memos among other numerous services. This will not only be a good opportunity to earn money from home but also ensures that corporate communication with the clients is enhanced to greater heights. To gain leverage, you have to be familiar with some of the most common tools used by businesses. Look at this Pure Leverage review to learn a few.

5. Construction Or Engineering Advisory Services

Offering advisory services in the engineering services is one of the ways to create a home based business especially if you have an engineering training background. Currently there are numerous clients both online and offline that needs construction services. Through your services, you can solve their problems that will help you make money at home without the worry travelling to an office. This will also improve accessibility especially when you are settled in a strategic position.

Summary

I believe the above top ideas on how start a home based business that will enable you working from home without worrying about the need to reach the office at the appropriate time.

What is “the Cloud”? And what is it not?

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Clouds on summer sky (Photo: fastjel)

The Cloud – One of the hottest buzzwords and most abused in describing products or services recently. In this article I would like to mix facts with personal experiences I made, in order to assist everyone, who would like to find out what the cloud is and does and the things that is does not do (hence the title). Cloud has been buzzing around for a while now but when I witnessed both my parents talking about “the cloud” and how they use it in private I understood that this technology has arrived in mainstream and it is here for good.

Cloud??

So what is the cloud in few words? The cloud, or cloud computing is a technology design to enable users working with solutions independent from device, location and network. Of course there are specialisations with a larger or smaller focus on one or two subjects but in general this is it.

Origin of the Term

There are many theories on the origin of the term, yet there is no proven story. Feel free to check some good options on the Wikipedia article for cloud computing. My theory is that it developed from the use of cloud clip-arts and stencils in technical drawings or presentations, created to visualise a network setup. I am sure that even before the term became a buzzword, most of you have seen presentations with little black boxes, switches and routers in and around a large cloud to set a virtual border between realms.

Is the Cloud something new?

I am afraid it is not. The ideas and designs for such concepts have already been around since the 1950s but like with many breakthroughs in the user world, it required certain cultural and technological thresholds to be reached before the adoption could take place on wide-scale.

What is the Cloud?

  • Agility – The cloud is agile and therefore allows users to upscale or downscale their service based on business demand. Further the actual hardware, used to host a virtual machine, can be re-purposed if necessary. This is however not a cloud-only benefit, please read further down on infrastructure virtualisation.
  • Availability – Services have the technological possibility of being available independent from devices, network and location. This is of course relative to the design of each service along with its purpose but technically this is no limitation. For instance you can use cloud video conferencing services to join any enterprise-grade video conference call from your smartphone, notebook, office workstation, tablet or even from a private computer at your home or maybe somewhere else. Of course your conference partner needs to have their own environment set up to accept connections from outside in general. Cloud technology is not a wall-breaker and cannot bypass security of an organisation, if they don’t allow such connections by policy.
  • Business Continuity – Cloud services are set up with redundancy and failover automation in place. So that even if single devices would fail, users would not notice and can proceed using the service. Such reliability would traditionally cost a lot of money when investing in owned or dedicated infrastructure black-boxes.
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Asus product presentation event of cloud-enabled tablet device with Windows 8 (Photo: Tecdencias)

What is the Cloud NOT?

  • Cloud = VirtualisationVirtualisation of infrastructure is a great way of deploying new solutions and upgrading your environment. But if you do this within your WAN this does not automatically mean you are using the “cloud”. You are just virtualising your infrastructure. Fair and square.
  • “No more hardware” – Well that’s a lie. Using software solutions or virtual infrastructure there will still always be servers and databases that require a physical body. Only the deployment and usage is changed but there will always be hardware. You might not own the hardware and you will most likely never see or touch it but it’s there, somewhere in a physical data centre.
  • Grid computing – No, grid computing is not the same as cloud computing in my opinion. Even though, it might be its scientific opposite. Where grid computing allows many computing units to work on a common target (e.g. movie rendering in render farms or Bitcoin mining), cloud computing allows a single user to utilise just any infrastructure in the pool offered by the cloud service provider to achieve their objective.
  • “Private Cloud” needs to be on-premises – No that’s not correct even though it seems to be a common assumption. A cloud service can be deployed dedicated for your organisation without anyone else having access to it, but the location of the physical hardware is irrelevant in order to provide that. In most cases the service provider will utilise hardware that is physically near to the user base in order to avoid performance issues that could occur on long “open internet” routes.

Challenges of Cloud Technology

  • Security – Any cloud service can be set up in secure manner if the solution and the environment of the clients allow it.
  • Privacy – Yes, privacy is a hot topic nowadays. But actually, it always were even in pre-internet age. Privacy is nothing impossible even in the cloud, even in the internet if you choose the right service provider. And if you are looking for good providers but affordability is a concern, make sure that your selected partner has a few good reference clients to show-case to you.
  • Compliance – When you are in phase 2 of the provider selection, bring in the techies of your organisation to make sure all offered functions and features are compliant to any active IT security policies that you need to consider.
  • Vendor Strategy – Cloud providers equal single vendor lock-in? Yes, it can be the case but if you want to avoid that, talk about this particular subject with your provider candidates. A few providers out there have established alliances and offer support to avoid any lock-ins.
  • Online works, offline it doesn’t – Depending on what your solution looks like make sure that your workforce  can use the solution when they are online and when they are offline. For instance when changing a file being on a flight, the data should update and synchronise itself in the cloud again when they are online. However there are some services which this does not apply to such as real-time communication (e.g. WebRTC, video conferencing, VoIP telephony, instant messaging).

Examples of Public Cloud Solutions

Summary

I hope this cleared some confusion around cloud terminology and technology. Further I hope it helped you through your process of picking a good service provider for your organisation if that was your objective. Further I would like to thank Simon Dudley of LifeSize and Phil Karcher of Forrester Research for hosting the webinar, which sparked the inspiration to write this article. LifeSize is often arranging interesting webinars and announces them on their social media platforms. Maybe I will see you on their next event – until then.

Have anything to add or feel I got the wrong picture? You are welcome to comment below and join the discussion. We at Telepresence24.com love your feedback!

What You Need To Know About Telecommuting

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Working on the train (Photo by rxb)

It was found in a recent study that around 20% of employees around the world spend a part of their work week doing their jobs from home.

Seven percent of these are those who work from home every day. Telecommuting, remote work or telework is an arrangement wherein the employees do not come in their office (or commute, hence the term) or to a central place of work.

Some work from at home while others work from coffee shops or other locations. This type of arrangement is becoming widely used among different companies all over the world although their views and standards of these countries are far from the same.

 Potential benefits of Telecommuting

For starters, it can actually save the company millions of dollars. It has a significant impact on a company’s overhead expenses, at the same time helps employees save money but cutting on a commute or gas costs.  Similarly, less commuters and less car users also reduce traffic congestion, road accidents and pollutants.

The flexibility of time has also helped many employees balance their life better between work and the home. Studies have shown that an employee’s productivity increases in a telecommuting arrangement. It was even found that around 75% of business or organization owners notice happier employees. This may be credited to the fact that some employees get more stressed as they are in their workplaces.

Telecommuting has also been found to possibly help keep 83% more talented women in the workplace instead of leaving in order to stay at home.

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Virtual Presence Handshake (Photo by ganderssen1)

Technology has made it easy for companies and their employees to stay in touch even when they do not physically see each other in the office.  For example, with a stable Internet connection, employees can still be part of conferences via some web conferencing software or phone systems. Many companies have also developed their products, like the RingCentral virtual PBX, to accommodate the growing number of companies that have telecommuters. Employees are also able to access the company’s network, and send e-mails and reports via the Internet.

But as many benefits as it has, telecommuting has also raised some drawbacks and concerns as well.

 What’s stopping them?

Perhaps one of the biggest concerns of employers is “losing control” over their employees who choose to work from at home. Experts say that telecommuting only works when employers hold their people responsible for the work they are doing from at home or outside the office.

At first, productivity rate was seen to drop, most probably because those concerned are still adjusting to the “new work regimen.” In the long term, however, surveys have found that the productivity of teleworkers will climb eventually.

Another concern is that in telework arrangements, employees need to work harder to maintain good relationships with their co-workers. Not seeing them every day may cause certain conflicts to arise and some telecommuters even feel a sense of disconnection from their office.

Security is also another issue that has been raised with regards telecommuting. It was found that many telecommuters do not use their company’s data backup system that may put a lot of sensitive information at risk. Information technology issues have also been raised as one of the main problems of working from a location outside the office.

Telecommuting, in some cases, may also negatively affect a person’s career. In a recent survey it was found that people who telework are less likely to get promoted because executives cannot promote people into leadership roles if they haven’t been consistently seen and monitored.

There indeed is a lot of improvement needed for those who allow telecommuting in their offices. But one thing is certain. By giving a lot of support to their employees, businesses will definitely benefit from their being more productive, happier and healthier, regardless of where they choose to work.


What do you think about those potential risks? Have you remediated them or banned telecommuting like Marissa Mayer, CEO of Yahoo? I am looking forward to hear you opinion around this.

Software MCU Comparison – What does the market offer?

A Videoconference Multipoint Control Unit (MCU) is a crucial part of every serious Videoconference infrastructure. It’s a system used to connect multiple media streams into a single Videoconference, therefore very often the MCU is referred to as a “bridge”.

The traditional MCU is a DSP (digital signal processing) based hardware whose primary functionality is to decode all incoming media streams, compose a single stream for each far-end participant and finally re-encode that stream before sending it out, needless to say all this requires a huge amount of processing power. More over, hardware-based MCUs define scalability on a per-port basis, which means if we want to have more participants connected in a Videoconference at the same time, we need MCUs with more video ports i.e. more DSPs and DSP hardware does not come cheap.

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LifeSize UVC Multipoint used on a Tablet

That is why a lot of companies are turning their attention towards a new type of product when it comes to multipoint Videconferences – the so-called “software MCU” or soft-MCU. A soft-MCU serves the same purpose as the hardware-based, except that all the transcoding and signal processing is done in the software which introduces big advantages in terms of cost, scalability and flexibility.

The soft-MCU eliminates the need for DSP hardware and can run on virtualized servers on private or public clouds, therefore it is significantly cheaper to deploy than the expensive hardware MCU. In terms of scalability, customers can often just purchase the number of ports they require at the time and then scale up or down easily as the need changes. Software MCUs offer also more flexible deployment, updates and feature enhancements are easy and more frequent, which gives them advantage in today’s fast evolving demands in the Videoconferencing world. Manufacturers can offer the soft-MCU for on-premise deployment on company’s internal servers (usually preferred by enterprises) but the lower end of the group video conferencing market will also benefit from the hosted services (cloud services) offered by providers.

Current market of Software MCU solutions

Although still in relatively early phase in terms of adoption, the market is all but short in offering soft-MCUs solutions for multipoint Videoconferencing. Some of them offered as pure software to be installed on industry-standard servers, some of them require some sort of hardware usually from the same provider which makes them a kind of  “hybrid” solution. I will just go briefly through some of the most talked about products out there at the moment:

 Avistar

Avistar offers the Avistar C3 Conference, a software-based MCU that runs on standard off-the-shelf hardware and operating system software, and on virtualized servers. It is mainly designed for on-premise deployment in enterprise environments, but service providers offering managed Videoconferencing services could also take advantage from it.

Each conference server can support up to 12 ports of simultaneous conferencing, video standards supported are H.263 and H.264 up to 1024 kbps call rate per endpoint with 30 fps.

 Polycom

The Polycom RealPresence Collaboration Server 800s, Virtual Edition is a multi-protocol, integrated, software-based multipoint MCU running on x86 servers. Mainly designed for mid-sized enterprises or to expand an existing RealPresence Collaboration Server (RMX) environment, it provides open standards scalable video coding (SVC) support and interoperability with systems that use advanced video coding (AVC). It can support up to 40 H.263 or H.264 video ports with 720p and 30 fps.

 Vidyo

Vidyo solution consists of Vidyo Router at its center, offered also as a virtual edition (VE), which performs transcoding-free packet switching using their patented Adaptive Video Layering (AVL) technology which introduces low-latency video-streams for endpoints over any IP network. It can be deployed on industry standard servers and is “VMware Ready” certified. Interoperability with legacy systems requires the use of VidyoGateway. The VidyoRouter VE comes in two models – VE 100 and VE 25 offering 100 and 25 concurrent HD connections respectively, supporting native rate and resolution matching per endpoint, up to 1440p at 60fps. Vidyo technology is available through service providers such as Videoconference24.

 Pexip

Pexip is a new start-up that offers pure-software based MCU called Infinity, which will be available from September. It can be deployed on industry-standard servers in a VMware virtualized environment and port capacity can be easily scaled up by adding more servers. It will support H.263 and H.264, SVC, VP8 video codecs as well as interoperability with WebRTC and Lync. We are yet to see how this product will perform in the real-world but it definitely looks promising with of supporting wide range of software clients and endpoints.

Acano

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Acana Software MCU Example

Acano is also also a new player in the industry, offering software solution that unites “previously incompatible audio, video and web technologies” in “coSpaces” which are essentially cloud virtual meeting rooms. People can use whatever devices they have to call into a coSpace, including mobile phones, tablets, PCs, Microsoft Lync clients or video endpoints. Designed for the x86 architecture, it runs on their optimized hardware, standard servers, as well as in virtualized environments and can support thousands of users per server, with further scale and resilience provided by native clustering. Major video standards are supported including H.264 AVC, SVC, WebM / VP8, Microsoft RTVideo, and said to support H.265 as well.

 Vidtel

Vidtel is primarily a service provider; does not offer soft-MCU for on-premise enterprise deployment, but they do offer hosted cloud Videoconferencing solution, labeled MeetMe – it’s a cloud-based, “any-to-any” video conferencing service which supports interoperability between SIP, H.323, Google Talk, Skype, and WebRTC. It supports up to 20 video conferencing endpoints with 720p. The infrastructure for video conferencing is hosted on a Vidtel central cloud and each participant is given a private meeting room ID and a login PIN; they use this to join the Vidtel MeetMe meeting and start communicating and interacting almost as if they were in the same office.

 LifeSize

LifeSize UVC Multipoint is a software-MCU that can be installed on industry-standard servers. It supports H.263 and H.264, SVC video standards and interoperability with Lync (Microsoft RTVideo). Customers can purchase and scale one port at a time and administrators can selectively control the quality and capacity of each port, ranging from 360p for mobile users to 1080p for room-based environments (with the Enterprise edition) and maximum of 128 participants in a single conference.

 Cisco

Cisco became the undisputed king in Videoconferencing hardware, with the acquisition of Tandberg, but they do not offer software-MCU that can be deployed on-premise. They do however offer cloud Videoconferencing service called – Cisco WebEx Telepresence, which can support up to 12 participants per conference with 1080p. At the moment it’s only available in the U.S. and Canada.

 Blue Jeans Network

Blue Jeans – similar to Vidtel, Blue Jeans is a service provider offering hosted hosted video bridging with multi-vendor interoperability including Skype and Lync. Also they are the developers of their own solution and allow re-selling. It supports up to 25 participants per meeting with 720p at 30 fps  and offers easy web based management capabilities for administrators as well as reporting capabilities.

 Avaya / Radvision

Avaya / Radvision is offering the Elite 6000 Series – software-based hybrid multi-point control unit providing high port density up to 40 full 1080p HD ports (80 720p) on a single 1U system. All the major video standards are supported as well as interoperability with other vendors.

As we can see there are lots of different flavors and there are more solutions out there, opening new opportunities for those who could not own standalone MCU before. It’s hard to say what the future holds, certainly it’s too early to dismiss hardware-based MCUs in which companies have invested a lot of money. It’s clear that the two solutions will coexist for some time and it’s up to the customers to choose the best solution for their business based on their requirements in usage, cost and features.


Software MCU Example Video by Pexip

[youtube=http://www.youtube.com/watch?v=dA2oh-4A8Qg&w=575]

iRobot Ava 500: Next-Gen Telepresence Roll-About

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Photo: iRobot

Telepresence robots are not only a sci-fi part of TV shows such as the “Shelbot” as seen in “The Big Bang Theory”. A new telepresence robot has been announced: iRobot mounts Cisco EX60 TelePresence units on their cutting edge, auto-moving robots and introduces the iRobot Ava 500.

iRobot Ava 500 Introduction

The iRobot Corporation is an U.S. based company founded in 1990 and one of the pioneers of telepresence robot technology. Their portfolio includes robots for domestic use as well as solutions for police and military forces. Now they have introduced the Ava 500 and moving into enterprises and manufacturing sector by enhancing the iRobot technology with the Cisco EX60 TelePresence unit for HD video conferencing features.

Ava 500 is not only able to be remotely moved, but can also move autonomously to a target location without the effort of actually steering the unit. This enables the users to use the scheduling function to make sure that the Ava 500 robot is in the desired position at a planned time and date. All information about its position and move can be tracked on an app via iPad or iPhone and does not require in-depth technical insight.

In order to be able to move autonomously Ava 500 will make an “exploration” run when placed in a building for the first time. The area will be scanned and all information will be recorded on its location map, which then can be used by the user easily to tap to a location using only the touch screen of the iPad or iPhone. POIs, such as conference rooms or employees workstations, can be placed on the map for easy access. Even though the user does not actively have to steer the unit, it will still be possible to view the camera feed of the moving Ava 500 and to say “hi” to co-workers passing by. After a session is complete, the Ava 500 unit will automatically move back to it’s docking station to charge up again.

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Photo: iRobot

Professional Video Conferencing

Having the Cisco EX60 TelePresence unit mounted, the video conferencing part of the robot can be maintained and managed by the VNOC (Video Network Operations Centre) just like any other Cisco TelePresence endpoint. Therefore maintaining full interoperability, security and ability to register the unit to Cisco TMS (TelePresence Management Suite) and the Cisco VCS (Video Communication Server) for easy management.

Quick Facts

  • Autonomous navigation in office buildings, laboratories, manufacturing floors, etc.
  • Remote control with iOS devices (iPad, iPhone)
  • Cisco EX60 with HD capability and auto-focus camera take care of the AV transmissions
  • Wireless connection on enterprise level with the Cisco Aironet 1600
  • Height adjustment to make sure you look your conversation partner in the eyes
  • Scheduling function makes sure the robot is in the meeting room when you need it to be
  • Release estimated in early 2014
  • Price not yet announced

Summary

The iRobot Ava 500 brings together high-tech robotics and cutting edge video conferencing technology in a futuristic looking device to assist corporate communications and collaboration on a new level without compromises to interoperability.

Thanks to Caitlin Kullberg of iRobot for helping me with the research and photo material. I’m looking forward to see one of these guys moving around in the future. How would you like using this robot on your “working-from-home” day or visiting a remote location with the ability to explore the campus? Let us know of your opinion in the comment section below.


iRobot Ava™ 500 Video Collaboration Robot

[youtube=http://www.youtube.com/watch?v=hVviDvsBQ78&w=575]

What you need to know about Job Interviews via Video Conference

In some companies it’s already a common practice: The job interview via video conference. This article tells you what you should take into account as applicant as well as HR professional.

One can generally say that video conferences and tailored video conference services do pose a perfect setting to conduct job interviews with potential candidates. This way costs can be kept low and the process of making decisions within the selection of applicants can be accelerated enormously.

Especially international companies spend a lot of money on travel costs to invite potential candidates to their headquarters. It is for this reason that phone interviews are often a first point of contact to get to know the potential candidate. However, often these interviews cannot replace the personal getting to know each other and are at the cost of our scarcest good – time. Using video conferencing can save a lot of trouble here: A number of interviews can be conducted in short time beforehand and only a small selection will be invited on site.

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What you should consider as HR professional

Before conducting a job interview via video conference it is essential to be well prepared. A thoroughly organized video conference will leave not only a professional impression of the company, but also of its potential for innovation and the work of its HR department. Poor quality and technical problems on the other hand will leave the exact opposite impression on the candidate. It is therefore crucial to choose the right video conference services.

Before choosing a video conference service provider you should check the expert knowledge of the provider in question as well as the already existing video conference solutions within your company and the technical environment of the candidate. Ideally the provider offers so-called Video Conferencing Managed Services, meaning he will take care of setting up the equipment, checking the connection and of course managing the video conference connection during the actual job interview.

If your company has the respective facilities, these should also be used to conduct the job interview. A great advantage here is the mostly good quality and the connectivity of the video conference service facility over IP.

A job interview via video conference is also well suitable to involve more people, for example the branch manager, who dials in from his own office.

Potential candidates do not have any need of expensive equipment. Modern solutions can be operated with video conferencing software. An ordinary PC or Mac, a webcam, common headset and a stable Internet connection are sufficient. This way the candidate can participate in the interview via his or her own PC, notebook or even from smartphone.

 What you should consider as potential candidate

For many candidates participating in a job interview via video conference is a completely new experience, although the Generation Y is usually well acquainted with video chats and other Unified Communication solutions such as Skype and should not encounter problems. A professional manner of appearance in front of the camera is key, as it would be in a personal interview as well. Just before the actual interview the candidate should check what can be seen of his or her surroundings on screen. A messy desk or big piles of dirty laundry do certainly not leave the best impression.

During the conference the candidate should take care of a good positioning of the webcam and the ideal adjustment of the microphone. And a hint for the HR Professional: the printed CV or other documents should not cover the microphone if you are not using a headset.

Learn more about Video Conferences

More tricks of the trade for the ideal video conference etiquette can be found here on our blog. I am happy to hear from your experiences!

How To Maintain Security With Teleworking

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Padlock (Photo credit: Moyan_Brenn)

Advances in mobile technologies and networking have made it possible for more people to work in the convenience of their homes or outside the office, also known as teleworking. We can work anywhere – client offices, hotels, cafés, beach resorts, etc. This has made virtual companies possible and has made tapping talent from far away possible.

While it is convenient to work from different places, the devices you use are also vulnerable to malware and viruses. These things can also infiltrate your company network and these criminals can steal your company data. Smartphones and tablets are very susceptible to threats as they can easily be stolen. Your company may experience a lot of problems if your employees’ devices get comprised. Tighten your security with these tips.

Protect devices

Your first line of defence against cyber criminals are firewalls, antivirus software and strong passwords. In an ideal world, you should be able to bring your devices anywhere, connect to the Internet and do your work. That is just not the case in the real world as free Internet and public connections are very high risk. You also can’t prevent your employees from opening their personal mail and browsing the Internet especially if they are using their own devices.

Train your employees to regularly update their protective software or better yet, turn on auto-updates in the settings. Install encryption software in your devices too so you can prevent unauthorized people from accessing your data. You should also install a remote-wipe program in case the device gets stolen.

Use cloud applications

Cloud application providers have invested in robust security systems to keep your data protected. If you can’t invest in security software, use cloud applications instead. This is an affordable option for small businesses. If you need more specialized tasks, you can get them starting at $5. That’s not a bad investment especially if you can get peace of mind knowing that your data is safe. Remember to use strong passwords for your accounts.

Secure the company network

Your employees should be able to securely connect to your corporate network. The traditional system used is a Virtual Private Network or VPN that encrypts the employee’s internet traffic. It also has tools to make sure that remote computers have security patches. It can also monitor a machine for potential infections. There are different providers for this kind of security and you can surely get one that fits your budget.

Remote working gives both employees and the company a lot of benefits. The key is to be able to provide a secure working environment wherever your employees are.