Category Archives: Voice
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The mere mention of the word ‘meeting’ can make you let out a little inner groan. All that time spent sitting around tables discussing and debating things is frustrating and often a little bit pointless.
Unless the meeting is properly chaired and there’s a dedicated agenda and minutes, it’s just seen as a waste of time by many members of staff. Workplaces are stressful places to be in and it’s in no small measure to do with meetings. They have a habit of using up precious time with delegates leaving the room feeling no more clued up than when they arrived. Meetings are a drain on a company’s finances: expensive catering needs to be supplied and everyone’s travel expenses taken care of.
However, meetings do have their benefits. Organised properly they can focus people’s thinking, and there’s definitely a lot to be gained from getting a collective opinion on company strategy. There’s no getting away from it – meetings need to take place. There’s no valid reason however, for them requiring everyone to meet at the same venue. The obvious solution is to set up telephone or video conference calls, and here’s why:
A conference call is a meeting that takes place over the phone using a dedicated conference App. This allows multiple people to dial in, listen and take part in conversations. It’s a great way for everybody to take part in the meeting without having to get to the same place. Whether they’re on the train using a Bluetooth headset, working from home, or even sitting on a beach in Spain, they can have their say!
Sometimes, mangers can forget that conference calling isn’t a difficult thing to set up. With the rise of Skype and the smartphone, you don’t need to pay for extra IT Services to schedule remote meetings. Services like Google Hangouts allow you to conduct a visual meeting or “webinar” with no costs for setting up the service at all.
As with all meetings there is a certain etiquette applied to conference calls. One person needs to chair the meeting so that everybody gets a chance to have their say. The chair will invite everyone to voice their opinion. Quite often, in a voice only call, the person speaking will say their name before they make a comment just so everybody is clear on who has said what. This is also helpful to the person taking the minutes of the meeting.
Anybody with a phone can take part! It just takes one person to organise it. They will send out an email to everyone stating what date and time the meeting will take place and people will confirm their ‘attendance’.
For video conferences nowadays you may utilise your organisation’s facilities or just do a video conference with a software solution right from your desktop.
Conference calls are a fuss-free way of conducting meetings without all the hassle that goes alongside them. Expenses will be lower and people will find themselves with a lot more time on their hands to follow up the actions from the meeting. It’s becoming a more and more popular way of communicating across offices.
Do you like conference calls? Or don’t? Why not share your experiences with us in the comment section below.
Harry Price is a guest blogger and entrepreneur. He is a personal trainer and an animal right’s activist.
Businesses seem to be turning to VoIP phone systems in huge numbers and it might be something to do with how many online businesses are operating these days. If you’re one of those companies you’ll get tons of benefits from using VoIP, but what about the negatives you’ve got to watch out for?
One threat you might experience is a hacker making their way into your system. You’ve already got to deal with software security and all your important data will be stored on hard drives, so a hacker attacking your phones is the last thing you need. If you’re wondering why a hacker would want to target your VoIP we’ll look at a few of the main things going through their mind.
Your phone lines could be the heart of your business and if someone has a bone to pick with you they might want to destroy it. Try running a business when you can’t get anyone on the other end of the line and you’ll not succeed. Even if the hacker was to cause a small delay in the traffic flow it would be hard to speak to anyone without giving up after a few minutes. If someone wanted to sabotage your phone system you’ll know they have a huge grudge against you.
When you call someone over VoIP it’s not free if you’re calling landlines and it can actually be quite expensive if you’re calling people in other countries. Skype to Skype chats are great, but there is big money involved when you start calling international landlines. Do you think a hacker will want to pay for those calls by themselves when they could easily hack into your system? It would mean they don’t have to pay anything because you’re left picking up the bills.
We’re getting into secret agent territory here because someone could be listening in on your conversations if they want to discover secret information. You could be betting tapped by the FBI because you’re smuggling drugs in and out of South America, or maybe your wife has hired a private detective because she thinks you’re playing around with your secretary. Just realize someone might be listening in because they want some information you don’t want them to have.
Your sales staff could be sitting on their VoIP phones right now making you lots of money. A competitor might know you’re doing okay and they’ll try to steal business off you. If they can hack into your VoIP system they might be able to divert some of your calls. That means people looking to buy something will be speaking to the hacker instead of your sales staff. It’s always something to think about if you suffer a sudden drop in phone calls.
Most hackers won’t even know who you are and they won’t give a crap about you. They don’t care what happens to your company because all they care about is their hacking skills. They just want to prove something to themselves and everyone who will listen to them on their hacker forum. These are definitely the ones you want to deal with because they won’t want to see your suffer, plus they won’t stick around for too long because they’ll eventually get bored.
At least you can be happy about one thing. Even if hackers decide to mess with your VoIP phone system it’s not the end of the world. You will eventually realize what is happening and you’ll be able to deal with it as quickly as possible. If they messed with your hard drives it would be even more painful because data recovery is a lot more annoying than a few missed phone calls. Once you deal with the problem you should be up and running in no time.
It is that time of the year again and they come from all over the place. Manufacturers, installers, solution architects and everyone interested in Audio Visual and electronic system technology. And they all seek to get the latest news on their own hot topics.
So from the 4th through to the 6th of February will be this years ISE fair in Amsterdam. Ever since 2004 a great annual event to meet old partners and make new acquaintances alike throughout the Audio Visual business. If you seek to:
… then this is for you.
To name only a few of the exhibitors please find our quick list below:
Get the total overview of the 952 exhibitors at the official ISE 2014 homepage.
I wish all of you, who are going a lot of fun there and make sure you drop us your comments below. If you cannot be there, make sure to follow the ISE 2014 Social Channels on Twitter for updates live from the scene.
ISE in 60 Seconds (Footage of 2013)
Among many influential tools that could be used in an online learning or training is Web Conferencing. Web conferencing offers online training participants easier and convenient access also known as e-learning or TeleEducation. In addition, it is much more cost-effective, faster and better. Web conferencing is becoming a popular means of providing training, the benefits are astounding, and here are some of the reasons why.
If you are an employee, attending seminars or trainings can be quite a daunting task. But with web conferencing you have the chance to learn from your own workplace, home or even on the road at your won flexible time. No matter where you are web conferencing can function for you. Another scenario, if one participant got sick, there is no need for the training program to be cancel or delay. With web conferencing you can still be able to reach one other (trainees and trainer) and proceed with the program.
Sharing knowledge can be done with just a few mouse clicks and maybe a registration. But other than that, no need for any other complex steps. In addition, web conferencing allow any number of trainees to learn all in one time.
Lectures are enhanced. Forget about the wide screen projectors. There are various VoIP provider, desktop applications and internet tools that made interaction much more interesting. One can make revision and commentaries on every file types that flash on screen. Trainees or trainer can edit and draw on a document visible in their computer screens through the use of annotation tools. Desktop sharing applications can also be used to share resources that are pulled from the worldwide web. You can learn from other video presentations (if video conferencing functions are included), downloadable files, and the like to stimulate the discussion further.
Just open your computer and connect to internet, participants are up and you can start learning. Survey also says that people can communicate more through web conferences than personally. Mainly because other people are shy to talk in person but in web conferences they can show their true self.
According to a survey, it is 93% cheaper than instructor-led courses. Of course it is. Online training doesn’t cost a classroom, it doesn’t cost electricity, you can learn/teach at the comfort of your own houses.
Regardless of how gifted an individual is, he or she should still need to undergone generous amount of training so as to fit for a certain occupation. Specialized fields such as information technology and healthcare are vital in today’s living, and they require a standard of performance to sustain their proficiency. Aside from that, training empowers the workers to work in agreement to the mission and the vision that the company takes after. Without unified objectives, the company will have no clear heading to pursue and thus no end of the line to arrive at. With Web conferencing all these can be done without the worry about the location, budget and availability of an individual.
High definition video conferencing is a standard right now. If it will change, it will only change to an ever higher definition such as Ultra HD (involving 4K and 8K). Virtual workplaces, telecommuting and working from home becomes more and more easy and so organisations go expanding, sometimes forgetting about network requirements ending up with new capacity limits or reduced quality of their video communication solution.
A Session Border Controller can help with many problems there might be, but it is not a remedy for every issue ever to occur on your video conferencing network. I wrote this article to give you some more insight into what a Session Border Controller is, what it does and how it can help your corporate communication.
A Session Border Controller is a network component designed to safely link networks with a different security requirement and setup. They are mostly utilised for VoIP and video conferencing networks to establish secure connection sessions. The Session Border Controller therefore allows control of signaling and transfer of media data in a secure way.
Session management allows service providers to control the session routing, establish interoperability across environments with differentiating standards, enforce bandwidth policies or create an interface to a third party application. To keep it short and simple: A Session Border Controller optimizes solution performance and overall service quality, it allows a rapid service deployment or growth and it protects infrastructure from malicious attacks.
Based on Gartner’s Magic Quadrant for Session Border Controllers from October 2012, Acme Packet (recently acquired by Oracle) excels in execution as well as vision scope, making them the leader of the magic quadrant (see graphic). Other competitors are Huawei, Sonus, Genband, Metaswitch Networks, Dialogic, ZTE and Technicolor.
Acme Packet is very interesting due to their focus on unified communications networks and even offering solutions especially designed for video conference networks of manufacturers such as Alcatel-Lucent, Avaya / Radvision, Cisco (including former Codian / Tandberg technologies), LifeSize, Polycom and Vidyo. Supporting and enabling interworking these technologies the Acme Packet solution avoids potential for vendor lock-in, protecting the investment made in video conferencing infrastructure and endpoints.
The functional scope of a Session Border Controller can vary, depending on what the individual device is designed to do. However to reflect a maximum of capability information, we would like to list the following functions that can be found in Session Border Controllers:
Even though not a mandatory part for VoIP or video conferencing networks, Session Border Controllers have a great potential to add value to the communication services of organisations. The relevance increases for service providers companies as the functions described above can significantly increase the quality and performance of a serviced network.
If you have questions, remarks or other types of feedback please drop us a line in the comment section below. Thank you!
Over the years, we have seen how communication evolved. Innovators constantly struggle to make our way of living simpler. In the past, long distance communication was not possible for those who did not have the resources and money to pay for it. We are now at an age where communication is available for everyone regardless of social and economic status. A far cry from those times when we were limited with what we had.
The telecommunication industry has seen that problem and formulated solutions to address each issue on man’s needs and demands to communicate. It has become broader and more pervasive, and while there are multiple means, the overall effectiveness became fragmented. Availability is made ready; we practically have access to all corners of the globe. To top it all off, we can bring devices with us that have access to the Internet. Portability is now the selling point. Back then, only the military had such advancement in communication. We often see the big telephone boxes they carry around on their backpacks in movies. What we have now are wireless phones that we carry in our pockets.
Communication has a price. There was a time when we were paying expensive phone bills with limited features. But that changed when the internet phones were introduced to us. Calling and mailing is no longer as popular as it was. Now we have found other ways to enjoy communication without uttering a word.
Morse code was very popular in sending coded messages. Now there is text messaging and electronic mail. It was before when service providers charge you expensively for a text message. But with the rapid growth of the telecommunication industry, everything became either free, or cheap. Who would have thought that it is possible to carry your business anywhere using a business VoIP system? You can manage your business calls and negotiate using your smart phone.
In the past two decades, one revolutionary innovation changed everything, and made communicating more diverse. The birth of the internet almost made telephone extinct. Fewer people used the telephone to communicate. Cell phones were the most popular gadgets at the turn of the century. But right now, it is slowly being transformed into a smaller and smarter device. Traditional cell phones are now being replaced or upgraded into smart phones which are run by operating systems just like a computer. The older generation is slowly adapting to these changes and educating themselves with the latest technology available.
Modern Smartphones further make it possible to take communication one step further on the level of videoconferencing. Either with consumer grade solutions such as Skype or with enterprise grade hosted or cloud solutions – it is easily possible to make a video call into either another mobile device or join a call with a physical videoconference room. Even outside of a wifi network the modern network carriers provide with with technologies such as LTE / 4G that provide you with a bandwidth that easily lets you have a videoconference only on the mobile network without any quality issues.
The pressure from the industry and society is enormous enough, and the ones who are dictating the trend are the younger generations. Is it not that our parents are the ones who should be teaching us how things work? In this generation, it is the other way around. The children are the ones educating their parents how to use a laptop, a cell phone and the ways around the internet. They have no choice because with the way things are going, whether they like it or not, we are jumping into the cyber age. Everything will eventually be run by computers and the internet will be the next frontier.
Easy communication is what drives people to use the internet. We are like living in one big community and we can reach anyone, anywhere and anytime that we want to. Not only that, businesses are now done virtually, and communication has never been wanted on such a scale. It has become more of a necessity for people; it is now a basic need. That is why the demand for an easier way to communicate grew and the internet became the answer.
Virtual conferencing is considered one of the most efficient and modern collaborative tool for businesses in the last decade. The technology behind virtual conferencing has been around since the early 2000s, but it has evolved a lot over the years. During the initial days, virtual conferencing was inefficient, lacking in quality, and required expensive items. Today, the quality of these conferencing services and programs has improved and the cost has also come down. It is not uncommon to see small and medium businesses also use web conferencing for their own benefit. If you use a virtual conferencing program, chances are that you are getting a pretty decent service. So now, what latest technological innovation can you use to enhance your virtual conferencing experience? Here is a look at some of them.
Today’s mobile phones are no longer limited to talking and instant messaging- they have become powerful mini-computers and portable offices for those who travel a lot. Many web conferencing service providers offer apps for the iOS, Android, Windows Mobile, and Blackberry operating systems. These apps let you join a conference and take part in it through your mobile phone on the go. For employees who travel frequently, this kind of mobility can help them perform their jobs better and, in turn, improves the efficiency of your workforce.
A great virtual conferencing program is only as good as the tools that are available, and fortunately you can find high quality equipment for conferencing at a very low price. If you are fixing the budget for your conferencing hardware, extend it a little because more than half of these meetings are started late because of technical issues. The vendor offering the conferencing service and the host can only do little when the tech hardware is limited. So, make sure that everyone uses decent headsets, webcams, systems, and other peripherals for the meeting before it begins.
When you integrate the virtual conferencing solution with emails, you basically get a more organized meeting setup. Invites for online conferences have been traditionally difficult to send out because you have to track dial-in numbers, audio keys, and login information. Thankfully, some web conferencing programs can be set up so that email invitations are sent through email and participants can enter with a few clicks securely without worrying about changing passwords and numbers.
In addition to to the above you can add high quality video conferencing add-ins to your virtual conference or directly use services that provide both screen sharing and video conferencing in one solution. You can use a room, especially designed for video conferencing or just use a software solution with the aid of a webcam and headset.
If you work with a team spread across various offices and locations, one of the best ways to enhance productivity is to get a virtual conferencing solution that has file sharing and group editing capabilities. With this kind of program, you can share presentations, documents, and other files with other participants for them to see. The group editing allows participants to not only view but also edit the shared files in real time. Other participants can review these changes and make their own revisions.
Basically, you get a virtual conference room where you can show files and work on them with your team, irrespective of where they are located at the moment.
In the past, the way to communicate was through snail mail and landline phone service. This was one of the major obstacles when conducting business. Mail is slow to arrive and phone lines are busy all the time. Suppliers and producers alike have to handle transactions over the phone and voice support alone is not enough to convey enough information. Today, there are VoIP service providers such as RingCentral that could make work easier and more efficient.
VoIP is now being dubbed as the future’s communication super technology and already today a part of the Unified Communication Strategy of many enterprises. VoIP is the abbreviation of Voice over Internet Protocol. It makes your voice cross boundaries through the Internet. In any type of business, communication is the key to gain success. This of course entails the use of only the best modes of communication. So far, VoIP service is already gradually becoming a leader in this type of industry. It’s because it offers so many services and applications that landline and mobile phone services cannot.
If you know how to chat using the ones offered by email service providers, you would not have any problems learning how to use VoIP. Instructions are very easy to follow and even your employees will not have trouble toggling VoIP applications. You can use VoIP using your desktop computer, laptops, smartphone hybrids or have it directly connected to your analogue system. The best way to make use of this of course is from a computer-to-computer basis because calls will not take up any costs.
Businesses are now making a switch to VoIP because it also offers an intra-office communication solution. Instead of each person or division having their own numbers, the employees are now required to have their very own VoIP account for easier inter-office communication. This is advantageous for the employees because they will not have to transfer desks to give necessary documents when they can just send these with the use of VoIP. It can also be used when sending and receiving messages to other people outside the office. This can also be used for outside communication. In fact, it is currently being used by businesses that have more than one office and can also be used to communicate with other business contacts such as investors, suppliers and clients.
VoIP is not just a service that mimics telephone conversations. It is far more progressive than that. If you have a webcam, you will be able to see the person you are speaking to, facilitating a video conference. You also have the capability to talk to multiple users if you wanted to and make it a multi-site-call. This can be an advantage if you are on vacation but need to be on call for business related activities. For example, you have a file you missed to endorse to a certain employee. VoIP can let you talk to this person and share that file at the same. What is more interesting is that text files are not the only types of documents you can share using VoIP. You can also send rich media files such as videos and audio. You can even attach a voice message using your email!
When you choose VoIP, you improve inter-personnel communication. Since people now are discovering the advantages of using the Internet when placing orders or building business contacts, you too can benefit by making yourself easily reachable with the use of VoIP and other Unified Communication technologies.
More and more businesses are using advances in technology to further their reach and expand. A number of businesses are already familiar with Skype, and that tool has enabled businesses to contact clients and team members who may work from home at a seconds notice. Unified Communications have created a system that has all the benefits of Skype and incorporates other forms of communication too, making it the complete package.
Unification of communication systems can really give your business a competitive edge and enable you to keep all your forms of communication in one place, making it easy to maintain and man-manage on a day-to-day basis. It enables you to combine telephone and business data on one single network, and gives you the flexibility in your communication to combine and use voice, video and data in applications. You can also save and forward instant message streams, phone calls, faxes and emails, voicemail and video conference sessions as data files. This way, nobody is left out of the loop.
The data is encrypted to ensure that it cannot be obtained and fall into the wrong hands, giving you complete security when passing data across your network. If there is sensitive or important information being sent across, you can rest assured that it will stay in the appropriate circles, regardless of whether it is sent in the form of an email, voice call or video.
The name of the game here is ease of use and a lack of complication. When you have ten plates spinning, there’s a good chance that any could become neglected and fall. Unified Communications allows you to keep everything in order and in one place, meaning that one person can take care of everything if need be, and without any confusion or frustration. The team member can use a single phone number or handset and a unified inbox for all the available communications too. An easier life for your team is the ultimately goal for everybody, and this system provides it.
Every business strategy needs a budget in place, and every business needs to know what costs are going to be made and saved by the strategy they put into place. Unified Communications save businesses a great deal of money by having all of your communications related outgoings being billed as one item. This makes it a great deal easier for businesses to set a budget and fill out a profit-and-loss. If a business can budget easier, it makes it a lot less difficult to plan ahead.
The systems are pretty inexpensive too, meaning that more small businesses are turning to Unified Communications so that they can save on a variety of systems they would have to set up individually and just focus on the one system that unifies everything, from voice, to email, fax and SMS.
Time is a valuable commodity when putting together a business strategy, and with a unified communication system in place, you can save time and money on training team members on how to use a variety of systems. Once you have a team member trained to a high standard on a unified system, you would have covered all channels of communication, which in turn will help keep your customer service to a high standard and improve efficiency.
Every business strategy has to include ensuring that the customers are taken care of and that their issues and queries are dealt with quickly and effectively. A number of customers will make their complaints heard via social media, email, fax and by telephone contact, so it is essential that all businesses have a clear strategy for taking care of these customer service issues the moment they arise. With a unified communication system, a query or complaint will be noticed immediately, and can be actioned right away. It also takes away the possibility that a complaint or query could be missed by a team member, as it will be right in front of you on the system. With customers demanding a quick service, this form of communication system can see your customer satisfaction stats skyrocket. A quick response can be the difference between a happy customer and a dissatisfied one, after all.
The key points here are: Speed, efficiency and ease of use. There really is small room for error with a Unified Communication system. Your business strategy is designed to help the company move forward, improve and exceed what it was delivering before. Unified Communications could be the key ingredient to your business doing just that.