Tag Archives: collaborative tool

Meetings in the 4th Dimension


Shanghai, Frankfurt or Chicago: Global teams meet each other in person only occasionally. Many staff members work from different locations. To enable collaboration, remote solutions need to be used.

Meetings with dispersed participants can be challenging. Solutions that help meetings function as if all participants are in the same room, significantly determine how far you can avoid misunderstandings and achieve your business goals.

Companies are increasingly using audio and video conferencing for professional collaboration. Some of them even go one step further and share their desktops allowing the team to view PowerPoint, Excel and other files. Regardless of high-quality equipment, remote meetings can end up being more or less passive in nature. What’s the reason for this? There is something missing, which plays an essential role in traditional face-to-face meetings; the ability for everyone to be engaged in the process of developing ideas and content by collaborating and writing on one common surface.

SRS

This visual aspect to virtual meetings increases productivity and leads to better results.

Imagine if the Product Manager in Shanghai annotates on a document someone shared on a screen. He presents an idea and quickly drafts a chart. His peer from Frankfurt picks up the idea adds some remarks in hand writing and explains via video which barriers need to be overcome to successfully implement the idea. Without long explanations and sending files back and forth, everybody immediately understands the ideas their colleagues are presenting. The visually edited document can be sent with a single click and becomes a working file that reflects the team’s collaborative work.

In the fourth dimension of collaboration teams are surpassing what they would normally achieve in a dispersed collaboration environment. All participants experience being an integral part of the meeting, just as if they were all on-site. Interacting with ideas, strategies and concepts from no matter where you are highly encourages teamwork and reveals aspects which otherwise would not have become visible. This kind of active engagement and rich interactivity leads to effective meetings, that inspire a new level of collaboration.


Kerstin Fischer, SMART Technologies, Autorin, Social Media, Manager

Kerstin Fischer

 

About the Author

Kerstin Fischer is Social Media Manager at SMART Technologies. SMART Technologies is a leading manufacturer of Collaboration Solutions. A simplified approach to audio and visuals is completed with the addition of interactive content creation with digital ink. This kind of visual collaboration aids the productivity of meetings and leads to better results.

Enhance Your Virtual Conference With The Help Of Latest Technologies

Web Conference, Conferencing, Virtual Conference, modern, new, technology, toolset, technologies

Web conferencing example (Photo credit: davidherrold)

Virtual conferencing is considered one of the most efficient and modern collaborative tool for businesses in the last decade. The technology behind virtual conferencing has been around since the early 2000s, but it has evolved a lot over the years. During the initial days, virtual conferencing was inefficient, lacking in quality, and required expensive items. Today, the quality of these conferencing services and programs has improved and the cost has also come down. It is not uncommon to see small and medium businesses also use web conferencing for their own benefit. If you use a virtual conferencing program, chances are that you are getting a pretty decent service. So now, what latest technological innovation can you use to enhance your virtual conferencing experience? Here is a look at some of them.

Mobile conferencing

Today’s mobile phones are no longer limited to talking and instant messaging- they have become powerful mini-computers and portable offices for those who travel a lot. Many web conferencing service providers offer apps for the iOS, Android, Windows Mobile, and Blackberry operating systems. These apps let you join a conference and take part in it through your mobile phone on the go. For employees who travel frequently, this kind of mobility can help them perform their jobs better and, in turn, improves the efficiency of your workforce.

Get good virtual conferencing equipment and check it appropriately

A great virtual conferencing program is only as good as the tools that are available, and fortunately you can find high quality equipment for conferencing at a very low price. If you are fixing the budget for your conferencing hardware, extend it a little because more than half of these meetings are started late because of technical issues. The vendor offering the conferencing service and the host can only do little when the tech hardware is limited. So, make sure that everyone uses decent headsets, webcams, systems, and other peripherals for the meeting before it begins.

Email integration

When you integrate the virtual conferencing solution with emails, you basically get a more organized meeting setup. Invites for online conferences have been traditionally difficult to send out because you have to track dial-in numbers, audio keys, and login information. Thankfully, some web conferencing programs can be set up so that email invitations are sent through email and participants can enter with a few clicks securely without worrying about changing passwords and numbers.

Video Conferencing

In addition to to the above you can add high quality video conferencing add-ins to your virtual conference or directly use services that provide both screen sharing and video conferencing in one solution. You can use a room, especially designed for video conferencing or just use a software solution with the aid of a webcam and headset.

Get file sharing and editing abilities

If you work with a team spread across various offices and locations, one of the best ways to enhance productivity is to get a virtual conferencing solution that has file sharing and group editing capabilities. With this kind of program, you can share presentations, documents, and other files with other participants for them to see. The group editing allows participants to not only view but also edit the shared files in real time. Other participants can review these changes and make their own revisions.
Basically, you get a virtual conference room where you can show files and work on them with your team, irrespective of where they are located at the moment.