Tag Archives: Integration

Enhance Your Virtual Conference With The Help Of Latest Technologies

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Web conferencing example (Photo credit: davidherrold)

Virtual conferencing is considered one of the most efficient and modern collaborative tool for businesses in the last decade. The technology behind virtual conferencing has been around since the early 2000s, but it has evolved a lot over the years. During the initial days, virtual conferencing was inefficient, lacking in quality, and required expensive items. Today, the quality of these conferencing services and programs has improved and the cost has also come down. It is not uncommon to see small and medium businesses also use web conferencing for their own benefit. If you use a virtual conferencing program, chances are that you are getting a pretty decent service. So now, what latest technological innovation can you use to enhance your virtual conferencing experience? Here is a look at some of them.

Mobile conferencing

Today’s mobile phones are no longer limited to talking and instant messaging- they have become powerful mini-computers and portable offices for those who travel a lot. Many web conferencing service providers offer apps for the iOS, Android, Windows Mobile, and Blackberry operating systems. These apps let you join a conference and take part in it through your mobile phone on the go. For employees who travel frequently, this kind of mobility can help them perform their jobs better and, in turn, improves the efficiency of your workforce.

Get good virtual conferencing equipment and check it appropriately

A great virtual conferencing program is only as good as the tools that are available, and fortunately you can find high quality equipment for conferencing at a very low price. If you are fixing the budget for your conferencing hardware, extend it a little because more than half of these meetings are started late because of technical issues. The vendor offering the conferencing service and the host can only do little when the tech hardware is limited. So, make sure that everyone uses decent headsets, webcams, systems, and other peripherals for the meeting before it begins.

Email integration

When you integrate the virtual conferencing solution with emails, you basically get a more organized meeting setup. Invites for online conferences have been traditionally difficult to send out because you have to track dial-in numbers, audio keys, and login information. Thankfully, some web conferencing programs can be set up so that email invitations are sent through email and participants can enter with a few clicks securely without worrying about changing passwords and numbers.

Video Conferencing

In addition to to the above you can add high quality video conferencing add-ins to your virtual conference or directly use services that provide both screen sharing and video conferencing in one solution. You can use a room, especially designed for video conferencing or just use a software solution with the aid of a webcam and headset.

Get file sharing and editing abilities

If you work with a team spread across various offices and locations, one of the best ways to enhance productivity is to get a virtual conferencing solution that has file sharing and group editing capabilities. With this kind of program, you can share presentations, documents, and other files with other participants for them to see. The group editing allows participants to not only view but also edit the shared files in real time. Other participants can review these changes and make their own revisions.
Basically, you get a virtual conference room where you can show files and work on them with your team, irrespective of where they are located at the moment.

Innovative Technologies for Investor Relations

The utilisation of innovative technologies in Investor Relations gains more and more weight. The global finance crisis led to uncertainties across financial markets. The reactions on incoming news and information from Investor Relation departments impacted the market heavily.

Jan Johansson, President, CEO, SCA, Svenska Cellulosa Aktiebolaget, Investor Relations, Camera, Display, IP Video Streaming, Solution, Annual General Meeting, AGM,

Jan Johansson (President & CEO of SCA) during an annual general meeting (Photo: SCA)

That is why it is now an important task for the management of such companies and their Investor Relations departments to re-gain trust. The target is to enable a target-driven direct communication to investors, analysts and other stakeholders without giving a wrong impression or deliver data that would lead to wrong assumptions. For this communication to happen, more and more organisations utilise innovative technologies. Such technologies are also known as “Unified Communications” tools and aid Investor Relations significantly with the efficient communication with a usually large number of recipients. On top of that many investors and analysts are scattered across the globe and therefore subject to time zone related difficulties.

Important technologies within the Unified Communication tool-set utilised in Investor Relations are:

Video Conference Services

Video conferencing services allow organisations to rapidly and easily get in contact with one or many investors or analysts. This way of communicating is becoming more and more attractive as the prices for video conference system deployments have significantly going down recently – becoming a much more affordable solution. Beyond the normal functionality of communicating with audio and video dimensions, high-end video conferencing technologies also allow sharing screens or other digital content into the video conference, such as Microsoft PowerPoint presentations or business plans in form of a Microsoft Excel spreadsheet for instance. Now one is able to present such files live without sending the data per mail prior to a meeting., which cuts a lot of issues like “having an out-dated file” at hand during the conference. Video conferencing not only is a great way of delivering high quality communication, but also can save a lot of costs and increases productivity of teams. While Investor Relations officials would be required to take a plane to fly to an appointment, now the very same person can save time and costs by arranging a video conference and getting the message across to many even on the same day.

Live Video Streaming via IP

Another way of delivering information from important events is the live video stream via internet or intranet. Like this an organisation can easily broadcast from an annual general meeting (AGM) and deliver a video feed in HD not only to on-site audience but also to remote investors and analysts. The video stream could be watched from Notebook, PC, Mac, Tablet or even from Smartphones. With Digital Signage the event could be embedded into information displays that could be deployed in meeting rooms or public areas. The possibility of facilitating IP Video Streaming do not always require an own infrastructure and staff for events that happen only once per year. They can be also booked as a service and the streaming solution will be provided by specialists at scalable costs. If an organisation however runs events at a high frequency or requires video transmission for other reasons, they can invest in own infrastructure and managed services to look after their infrastructure. This would enable an organisation to flexibly utilise video streaming solutions and would save costs on long-term outlook.

Video-on-Demand Platforms

QSC AG, Quality Service Communications, Annual General Meeting, AGM, IP Video Streaming, Analyst

Analyst focused on watching an annual general meeting (Photo: QSC AG)

A Video-on-Demand solution serves archiving purposes and enables the playback of any previously recorded videos, video conferences or events in case someone could not attend the live video stream. You could for example provide access to shareholders, who would usually not be able to see the live broadcast due to being in another time zone. This kind of solutions is also known as “Corporate YouTube” using the role of YouTube as “mother” of all Video-on-Demand platforms. Also for Video-on-Demand solutions organisations can choose between solutions managed and hosted for them or deploy them in their own infrastructure and have it supported by managed services to ensure a maximum availability to the users.

Summary

In summary we can see that innovative technologies such as Unified Communication tools are utilised in Investor Relations and being a great value-add to the communication and delivery of information towards stakeholders of internal and external nature. A business case is relatively quick assembled, since the technologies increase quality in communication and also steadily decrease costs that would normally be spent on travel and hotels. Also the technologies can greatly increase productivity of teams even if they are not in the same place.