As technology keeps on progressing, industries are constantly adapting to a dynamic world. With the development of business at a faster rate, it is increasingly significant to execute improvements on projects. The fundamental key of effective project management lies in excellent communication specifically in conveying goals, updates and other information to the people/stakeholders involved.
Tag Archives: productivity
In a world where people are becoming more and more busy in their daily lives, conferences and business meetings can become a slight issue. Attending a conference can cause an issue for certain business workers because they are already busy on vacation, need to take time out of their work or even on the other side of the world. With continuously evolving of technology and continuously growing the demand for productivity, video conferencing is becoming more and more used in the business world. Below are the several benefits of utilizing video conference technology in the business world.
It was found in a recent study that around 20% of employees around the world spend a part of their work week doing their jobs from home.
Seven percent of these are those who work from home every day. Telecommuting, remote work or telework is an arrangement wherein the employees do not come in their office (or commute, hence the term) or to a central place of work.
Some work from at home while others work from coffee shops or other locations. This type of arrangement is becoming widely used among different companies all over the world although their views and standards of these countries are far from the same.
Potential benefits of Telecommuting
For starters, it can actually save the company millions of dollars. It has a significant impact on a company’s overhead expenses, at the same time helps employees save money but cutting on a commute or gas costs. Similarly, less commuters and less car users also reduce traffic congestion, road accidents and pollutants.
The flexibility of time has also helped many employees balance their life better between work and the home. Studies have shown that an employee’s productivity increases in a telecommuting arrangement. It was even found that around 75% of business or organization owners notice happier employees. This may be credited to the fact that some employees get more stressed as they are in their workplaces.
Telecommuting has also been found to possibly help keep 83% more talented women in the workplace instead of leaving in order to stay at home.
Technology has made it easy for companies and their employees to stay in touch even when they do not physically see each other in the office. For example, with a stable Internet connection, employees can still be part of conferences via some web conferencing software or phone systems. Many companies have also developed their products, like the RingCentral virtual PBX, to accommodate the growing number of companies that have telecommuters. Employees are also able to access the company’s network, and send e-mails and reports via the Internet.
But as many benefits as it has, telecommuting has also raised some drawbacks and concerns as well.
What’s stopping them?
Perhaps one of the biggest concerns of employers is “losing control” over their employees who choose to work from at home. Experts say that telecommuting only works when employers hold their people responsible for the work they are doing from at home or outside the office.
At first, productivity rate was seen to drop, most probably because those concerned are still adjusting to the “new work regimen.” In the long term, however, surveys have found that the productivity of teleworkers will climb eventually.
Another concern is that in telework arrangements, employees need to work harder to maintain good relationships with their co-workers. Not seeing them every day may cause certain conflicts to arise and some telecommuters even feel a sense of disconnection from their office.
Security is also another issue that has been raised with regards telecommuting. It was found that many telecommuters do not use their company’s data backup system that may put a lot of sensitive information at risk. Information technology issues have also been raised as one of the main problems of working from a location outside the office.
Telecommuting, in some cases, may also negatively affect a person’s career. In a recent survey it was found that people who telework are less likely to get promoted because executives cannot promote people into leadership roles if they haven’t been consistently seen and monitored.
There indeed is a lot of improvement needed for those who allow telecommuting in their offices. But one thing is certain. By giving a lot of support to their employees, businesses will definitely benefit from their being more productive, happier and healthier, regardless of where they choose to work.
Simply put, cloud computing is computing based on the Internet. So, instead of running programs or applications on a physical server, cloud computing allows you to access the same apps and software online, without needing to download or install them. Web applications, including but not limited to email, document sharing, instant messaging and more, are all designed to make it easier to collaborate and get work done no matter where you’re located.
From reducing costs to improving communication and collaboration to enhancing productivity, the benefits of cloud computing are countless. Because of this, it’s important to understand the benefits of cloud computing and just why so many businesses are moving to the cloud.
1. Reduced costs
Moving to the cloud will not only help you reduce costs on infrastructure and software but you’ll also be able to invest more money back into your business in research, marketing strategies, product innovation and anything else you need. Using the cost savings from cloud computing to free up resources will give your business a strong competitive advantage in the market.
With cloud, you only need to pay a small amount of money in return for a huge amount of storage space. Plus, cloud resources are easily scalable which means they can be altered to suit your exact needs as your business grows.
2. Disaster recovery
Did you know that 800,000 laptops are lost each year in airports alone? Although replacing the laptop may be costly, what do you do about everything you have saved on it? When you have everything stored in the cloud, you no longer have to worry about losing or not being able to access your data because it’s all in the cloud, safe and sound.
If you’re a business owner, cloud-based services will also help you solve issues faster in the event of a disaster. In fact, a recent survey conducted by the Aberdeen Group revealed mid-size businesses took almost half the time it took larger companies to recover after a disaster because of their commitment to the cloud. Furthermore, cloud-based disaster recovery services were able to get companies up and running again in 2.1 hours, compared to eight hours for those not using the cloud.
3. Automatic software updates
Using the cloud means you’ll no longer have to worry about purchasing, installing, downloading and updating software. Cloud computing suppliers take care of this for you – security updates included – thus freeing up your time so you can focus on other important aspects of your business.
Not only does this save you hassle, but it also means you don’t have to worry about hackers exploiting out of date software.
4. Increased collaboration
Cloud computing makes collaboration easy as all employees – no matter where they’re located – can access and work on shared documents at the same time and don’t need to keep sending them back and forth over email. This is a huge benefit of cloud computing as all files are stored in a central location which means employees can talk to each other while making changes to the central copy at the same time. The collaboration is simplified and it translates to business efficiency as no time is wasted on uploading and emailing files and waiting for updates.
5. Work from anywhere using the cloud
You can have employees working from anywhere in the world, so long as they have an Internet connection. In addition, the cloud has also become more accessible via smartphones and tablets, which means that you really can have access to your documents anytime and anywhere.
As you can see, the reduced costs, the flexibility and security provided by cloud computing can truly give a business leeway to focus in its core priorities.
Can you think of any other fantastic benefits of using cloud computing? Go ahead and share them with us in a comment below.
Telepresence enables you to much more than only using it holding meetings – you can even build your business on it!
Technologies such as Telepresence has changed many things and many industries and made many of our day-to-day routines and activities much easier or more enjoyable. For everything from staying in touch with friends and families, to travelling to work, to managing and organizing information there are new ways of doing things that have enabled us to do more, more quickly.
Of course business is one area that has been particularly impacted by Unified Communications, especially Telepresence and with easier communication and amazing productivity tools the very business models we rely on are changing.
And one thing in particular here that has been altered is the where of business. As technology improves and we’re able to communicate all around the world, there is no longer the same need to be in a single place to run a business or even to have a base of operations. This then means that we can not only save a huge amount on rent and other overheads, but also potentially enjoy much more freedom in the way we work. Here’s how you can use modern technology to enjoy life as a ‘nomad businessman’ (or woman).
Running a Business from a Café
For the most part business involves providing a product or service to a client or consumer and in the majority of cases this doesn’t actually require any face-to-face interaction. Sure if you run a restaurant or a high street store then you’ll need a physical location to serve your customers, but if you’re providing consultancy work, web design or customer service, or if you sell a product, then normally this can all be handled online thanks to communication technology such as Telepresence.
And with the portability of many devices such as smartphones and laptops, there’s no reason that this shouldn’t mean working from a café, from a park bench or from your flat – you could even work while travelling around the world. Most places have WiFi connections, and when you’re out of reach you can use a 3G connection (or even a 4G connection) to get online.
With most of our files stored on the cloud meanwhile, and with most services pushing for a paperless option, you’ll never be out of reach of the information you need. And if you need a business meeting? Well it always creates a metropolitan and modern vibe to ask to meet in a café, or using a webcam you can engage in Telepresence – saving you and your clients time and money.
Of course some services do require a physical location for production. If you are creating a product that you want to sell then copies will need to be manufactured and stored somewhere until you sell them via your website. However this doesn’t necessarily mean you can’t live the nomad lifestyle as these services can now be outsourced using digital manufacturing and thanks to ‘print on demand’ companies you won’t even need to store any stock. And if you aren’t fussed about producing your own products then you could simply become an affiliate marketer.
In short computers, smartphones, tablets and the web at large are now making it possible for us to get out of the office and run businesses from wherever we choose. We are now all connected at all times and we all have access to large production and printing services. In the next few decades the traditional office environment may no longer be relevant at all… What do you think?